Special School Board Meeting &

Regular School Board Meeting Minutes

Tuesday, July 19, 2005 – 6:00 p.m.

School Board Meeting Room

Stuart, FL  34994

 

Members Present

Lorie Shekailo-Vice- Chair

Dr. David Anderson

Laurie Gaylord

Nancy Kline

Dr. Sara A. Wilcox, Superintendent

Tom Elfers, School Board Attorney

Kristin Conrad, Student Representative (JBHS)

 

Members Absent

Susan Hershey – Chair

 

Staff Present

Tyson Villwock, Xenobia Anderson, Joe Flanagan, Gail Olsen, Stephanie McCreary, Essie Rains, Don Merritt, Ginger Featherstone, Joan Hunt, Karen MacMillian, Nancy Marin, Gail Newman, Tracey Miller, Larry Green, Pat Schmoyer, Ray Parrish, Marty Moon, Delores Calloway, Rae Hollenbeck, Mary Ellen Quinn-Lunny, Darrell Miller, Darla Miloszewski, Deana Newson, Dr. Frank Raffone, Willie Sauls, Marshall Skinner, Cathy Brennan, Larry Green, Joan Gibbons, Hank Salzler, Ruth Pietruszewski,  

 

Public

Tony George, Georgina Dankenbring

 

Press                PBPost – Mike Bender               Stuart News – Kelly Tyko

 

MCEA – Dan Alley                   AFSCME – No Representation

 

Call to Order by the Vice-Chair and a moment of silence followed by the Pledge of Allegiance to the Flag of the United States.

 

Elementary and Middle School Recognitions                                                                                    

§         Recognition of Students Who Attained the Highest Possible FCAT Reading and Math (500)

Delores Oliver Calloway, Dr. Sara A. Wilcox, and Lorie Shekailo presented Certificates of Recognition, along with the students’ respective Principals, to the elementary and middle school students who attained the highest possible FCAT reading and math scores. 

 

High School Recognitions                                                                                                                 

§         Recognition of Students Who Attained the Highest Possible FCAT Reading and Math (500)

Delores Oliver Calloway, Dr. Sara A. Wilcox, and Lorie Shekailo presented Certificates of Recognition, along with the students’ respective Principals, to the high school students who attained the highest possible FCAT reading and math scores. 

 

Lori Shekailo recessed the meeting at 6:45 p.m.

 

Lorie Shekailo reconvened the meeting at 7:00 p.m.

 

1.          Adoption of the Agenda:*

            A.         Additions, Deletions or Amendments to the Agenda

Dr. Sara A. Wilcox requested to remove Item 19.  She called Board members attention to two additional purchase orders that were added on the purchase order list to be approved.  Those purchase orders were marked with double asterisks. Both purchase orders were for the Read 180 Program.

            B.         Approval of the Agenda

Laurie Gaylord moved approval of the amended agenda, Nancy Kline seconded, and the motion carried unanimously

 

 

 

 

2.         Approval of the Minutes:*      

Dr. David Anderson moved approval of the 6/21/05 Regular School Board Meeting minutes, 6/21/05 General Fund, Food Service Fund Budget Workshop minutes, and the 6/27/05 Joint Meeting Minutes between the Martin County School District, Board of County Commissioners, and the City of Stuart, Nancy Kline seconded, and the motion carried unanimously.

 

3.         Recognitions:*

Dr. Sara A. Wilcox recognized Thalia Hodge for her 35 years of service to Martin County School District.  Thalia was known for teaching the basics and ensuring her students had outstanding handwriting. Thalia was the teacher that helped Deana Newson, MCSD Director of HRMD and Staff Development, during her first year of teaching at Warfield Elementary School.  Dr. Sara A. Wilcox and Lorie Shekailo presented Thalia with a plaque.                        

 

4.         Presentations:*                        None  

 

5.         Open to the Public:*

·         Dan Alley, representing MCEA, discussed their interest in hosting the new teacher orientation and MCEA’s participation in the past.

           

6.         Removal of Items from the Consent Agenda:*                        None

 

7.         Approve Consent Agenda:*

Dr. David Anderson moved approval of the Consent Agenda, Nancy Kline seconded, and the motion carried unanimously

 

8.         CONSENT AGENDA

            A.         05/06 FY Attendance Zones:* (COPY ATTACHED)

           

            B.         Requests:*

                        1.          Use of Facilities:* (COPY ATTACHED)

                        2.         Field Trips / Use of Buses / Vehicles:*                      None

 

            C.         New Agreements:*     

                        1.          Approve Athletic Trainer Agreement between South Florida

Orthopedics and Sports Medicine and the School Board of Martin County-

(COPY ATTACHED)

2.             Approve 2005/2006 Contract between the Early Learning Coalition of

Indian River, Martin & Okeechobee Counties, Inc.- (COPY ATTACHED)

 

            D.        Renewal Agreements:*           

            1.          Approve Lease Agreement with the Gertrude Walden Child Care

Center, Inc., - (COPY ATTACHED)

                        2.          Approve Basic Athletic and Voluntary Student Accident Insurance

with Mega Life and Student Resources- (COPY ATTACHED)

                        3.          Approve Inter-Institutional Articulated Acceleration Agreement

between District Board of Trustees for Indian River Community College and Martin County School Board- (COPY ATTACHED)

4.             Approve 2005/2006 Contract for Food Service to Gertrude Walden

Child Care Center –(COPY ATTACHED)

                        5.          Approve School Leaders Errors and Omissions Insurance with

National Union Fire with Parent Company AIG-(COPY ATTACHED)

                        6.          Approve Cooperative Non-Financial Agreement for Services between

the School Board of Martin County and the C.O.R.E. Program-

(COPY ATTACHED)

                        7.          Approve 2005/2006 Agreement between the School Board of Martin

County and Chapman School of Seamanship- (COPY ATTACHED)

                        8.         Approve Agreement between the School Board of Martin County and

Palm Gardens Nursing Home- (COPY ATTACHED)

                        9.          Approve Agreement between the School Board of Martin County and

                                    Martin Nursing and Restorative Care Center- (COPY ATTACHED)

10.                Approve Agreement between the School Board of Martin County and

Palm City Nursing and Rehab Center – (COPY ATTACHED)

            11.        Approve Cooperative Agreement with Suncoast Mental Health Center,

Inc., Tykes and Teens, Inc., Helping People Succeed, Inc. and the School Board of Martin County- (COPY ATTACHED)

12.        Approve Transportation Agreement with City of Stuart Recreation Department- (COPY ATTACHED)

 

 

 

 

            E.        New Grants:*

1.          Approve Head Start Oral Health Initiative for Young Children Grant for $93,750-(COPY ATTACHED)

2.         Approve 2005 Head Start Cost of Living Increase (COLA) for $21,473-        

(COPY ATTACHED)

 

            F.         Renewal Grants:*

            1.          Approve IDEA Part B grant for $3,511,763, IDEA Part B Pre-K for

$114,451, and IDEA Discretionary grant for $66,263-(COPY ATTACHED)

                        2.          Approve 2005/2006 William F. Gooding Even Start Familly Literacy

                                    Program Continuation Grant for $375,000-(COPY ATTACHED)

3.         Approve Adults with Disabilities Continuation Grant for $409,403-

(COPY ATTACHED)

 

G.        Approve Head Start Policy Council Meeting Minutes for December 13, 2004; January 31, 2005; March 7, 2005; April 4, 2005; and May 23, 2005 – (COPY ATTACHED)

           

            H.        Personnel Items:*

1.          Schedule of Personnel Recommendations - (COPY ATTACHED)

2.          Leaves Authorized by the Superintendent – (COPY ATTACHED)

3.          Health Assistants Change-Level 2 to Level 3- (COPY ATTACHED)

4.         New Job Description – Purchasing Manager- (COPY ATTACHED)

 

9.         Items Removed from the Agenda:*

Dr. Sara A. Wilcox requested to remove Item 19 from the agenda.

 

10.        Construction:*

Dr. David Anderson moved approval of Item 10, Laurie Gaylord seconded, and the motion carried unanimously.

A.         Approve GMP for New Middle School AA Project-Rodger Osborne (REMOVED FROM AGENDA)

B.         Approve Contract Amendment #2 with Song + Associates, Inc. to Provide Additional Services for EHPA at Warfield Cafeteria Project #3332- (COPY ATTACHED)

C.         Approve Change Order #4 for Jensen Beach High School (Project #0195) to Reduce the     GMP as a Result of Additional Direct Material Purchases-(COPY ATTACHED)

 

11.        Finance:*

Dr. David Anderson moved approval of Item 11, Laurie Gaylord seconded, and the motion carried unanimously.

            A.         Approve Purchase Orders / Contracts (COPY ATTACHED)

            B.         Approve Advertisement of the 2005-2006 Tentative Budget- (COPY ATTACHED)

Lorie Shekailo asked Darla to explain Item 11-B.  Darla Miloszewski, MCSD Executive Director of Finance, explained that this was approval to advertise. Earlier in the year a TRIM schedule was given to Board members showing the dates that everything would happen.  Information comes from the state and goes according to the TRIM schedule.  Shown were the page and a half ad with a notice of the proposed tax increase and a hearing.  All is spelled out according to TRIM legislation. There was a notice for tax for capital outlay. She explained that a list of everything intended to be done or thinking about being done must be included, because the District can’t go back and do something that hasn’t been advertised without re-advertising it.  Included was a budget summary for all funds. Required charts displayed an analysis of ten years ago, five years ago, and this current year.  She pointed out the disproportionate difference in capital projects revenue, which was caused by $20 million in insurance and FEMA revenues from the hurricanes.  TRIM legislation requires that this ad be run by the 29th day of July.  A tentative budget hearing must be held 2 to 5 days after the ad is run.  The tentative budget hearing will be held the same day as the next Board meeting, which is August 2nd.  The resolution will be read at that hearing.  Every public entity must do this.  The School District takes precedent. The District sets their hearing, and the others must set their hearings around the schools.  The School District’s final budget hearing is scheduled on September 6th, and the deadline by law is September 18th.

 

Dr. Sara A. Wilcox asked Darla to state for the record how the millage is set, since there is a misperception that the School Board can raise the millage. Darla stated that the millage is set by the state, and it is based on the assessed valuation and the FEFP (Florida Education Finance Program) formula. Once the FEFP formula is set by legislation, then they calculate how much money can be raised locally.  For us it would be 110% of our revenue.  The law prevents that, so they roll back our millage from the state average.  The required local effort is set by the state.  The .51 discretionary this year was rolled into the FEFP, and $57 million was taken out of our FEFP formula to give to other districts that did not raise as much as Martin County to try and equalize.  There is no cap on it.  If it is not levied, however, the 4.681 local effort would not be available.  The supplemental discretionary of .109 allows the District to get $100 per student.  The supplemental is optional, but if it is not levied you may not partake in the required millage, so there is really no choice.  The 2 mill is set by statute and can not be raised above 2 mill.  It is all required in this exact format.  Lorie Shekailo asked if we were at the 90% level with the funding from FEFP. She explained that the state caps it, so that we can only raise 90% of that money locally; therefore, the district receives 10% from the state.  A portion of the tax levy is required under state law or, the district would forgo the categoricals,

11.        Finance:*

            B.         Approve Advertisement of the 2005-2006 Tentative Budget- (Con’t) (COPY ATTACHED)

class size reduction, and state grant funds, which totals approximately $27.5 million. Dr. Sara A. Wilcox stated that the bottom line is there’s not a lot of choice here.  It’s set by the state. The only flexibility you have is in the capital 2 mill.

 

            C.         Petty Cash –

1.          Approve Change in Petty Cash Custodian for Head Start/VPK Program from Deborah Crowder to Clarissa Cartozian – (COPY ATTACHED)

2.          Approve Change in Petty Cash Custodian for Palm City Elementary Extended Day from Patrick Murray to Beau Cromer-(COPY ATTACHED)

3.         Approve Request for District Petty Cash for Community Education at MCHS for Thea Lacey- (COPY ATTACHED)

 

12.        Bid Recommendations:*

Laurie Gaylord moved approval of Item 12, Dr. David Anderson seconded, and the motion carried unanimously.

            A.         Renewal Bids-

                        1.          Air Cooled Water Chillers, Repair Parts, and Components MCSB Bid

                                    # B19990612- (COPY ATTACHED)

                        2.         Food and Nutrition Power Buying Group’s Pasco County Coop Bid

                                    #04-097-PC for Commodity Food Processing- (COPY ATTACHED)

 

13.        Rule Revisions:*

Dr. David Anderson moved approval of Item 13, Laurie Gaylord seconded, and the motion carried unanimously.

A.         First Review and Approve Advertising per APA of Discrimination Complaint Procedure (Policies 3144 and 5517.01)- (COPY ATTACHED)

 

14.        Accept the Auditor General’s Report for the Martin County School District for FY

Ended 6/30/04, Florida Education Finance Program (FEFP) Students and Student Transportation-(COPY ATTACHED)

Laurie Gaylord moved approval of Item 14, Nancy Kline seconded, and the motion carried unanimously.

 

15.        Accept the Auditor General’s Information Technology Audit of Martin County

School District Pinnacle System-Student Attendance for January 2005 through April 2005-

            (COPY ATTACHED)

Nancy Kline moved approval of Item 15, Laurie Gaylord seconded, and the motion carried unanimously.

 

16.        Approve Audit Report Prepared by the Internal Auditor on the Follow-Up review on the Facilities Department Reorganization Study Prepared by Johnson Controls in March 2002.-

            (COPY ATTACHED)

Laurie Gaylord moved approval of Item 16, Nancy Kline seconded, and the motion carried unanimously.

 

17.        Approve Policies and Procedures for the Provision of Specially Designed Instruction and Related Services for Exceptional Students Effective Dates:  2004-2005 through 2006-2007-

            (COPY ATTACHED)

Nancy Kline moved approval of Item 17, Laurie Gaylord seconded, and the motion carried unanimously.

 

18.        Approve 2005/2006 Fall School Bus Routes for the Martin County School District’s Transportation Department-(COPY FILED IN CABINET IN SUPERINTENDENT’S OFFICE)

Nancy Kline asked when the bus routes would be advertised.  Willie Sauls, Director of Transportation, answered that

the bus routes would be advertised August 3rd, and then again on August 7th to reflect any minor changes made to the

routes.

Dr. David Anderson moved approval of Item 18, Nancy Kline seconded, and the motion carried unanimously.

 

19.        Approve Interlocal Agreement between Martin County and the School Board of Martin County Setting Forth the Terms and Conditions for Emergency Management Activities- (REMOVED FROM AGENDA)

                       

20.        Open to the Board:*

                       

            Dr. Sara A. Wilcox

Recognized and encouraged the new administrators hired by the School District. She gave a brief overview of their careers and explained their new job responsibilities. She decided to recognize Howard and Terri Marder at a later date, since they were on vacation and were unable to attend the Board meeting.  She congratulated Dr. Joyce Holmes for her title change to Executive Director and MaryEllen Quinn-Lunny’s title change to Director of ESE.  She welcomed and congratulated Joan Gibbons, Mary Mc Williams, Bev Uhl, and Rodger Osborne to their new positions.

 

 

            Kristin Conrad

                        Announced that she just returned from Europe and was looking forward to being the

student representative to the Board.

 

            Nancy Kline

                        Stated that she hoped to settle the contract before the teachers returned to school.  She

hoped that MCEA and the School District would have good communication.

 

            Dr. David Anderson

                        Congratulated the new hires and welcomed them to the District.  He stated that he was

excited to see the new J.D. Parker and Hobe Sound Elementary schools getting ready to open their doors.  He expressed how proud he was of the Martin County School District and grateful that he has seen the District evolve and been a part of it all. 

 

            Laurie Gaylord

                        Was happy to see the Oral Health Initiative grant approved.  She stated that her Dad always

said that you have to be true to your teeth, or they’ll be false to you.

 

            Dr. Sara A. Wilcox

                        Requested that Board members keep August 16th open.  She felt concerned that the length

                        of time between August 2nd and September 20th may warrant scheduling a special School

Board meeting.

 

Deana Newson

Addressed Dan Alley’s appeal concerning MCEA’s request to host a full day at new teacher orientation .

 

            Dr. Sara A. Wilcox

                        Noted that Deana Newson, Director of HRMD and Staff Development, had extended the

opportunity to work with MCEA on new teacher orientation.  There was not enough time for one group to have an entire day. 

 

            Lorie Shekailo

                        Congratulated students, parents, and staff on the phenomenal FCAT scores.  She stated that

 Martin County School District’s statewide reputation for excellence had made the District

 the envy of other schools.

           

 

 

There being no further business to bring before the Board, the meeting was adjourned at 7:50 p.m.

 

 

 

_______________________________                    

VICE-CHAIR (Lorie Shekailo)                     

 

 

 

_______________________________

SECRETARY (Sara A. Wilcox, Ph.D.)