Capital Budget Workshoppf Minutes

Tuesday, July 19, 2005 – 5:00 p.m.

School Board Meeting Room

Stuart, FL  34994

 

Members Present

Lorie Shekailo-Vice-Chair

Dr. David Anderson

Laurie Gaylord

Nancy Kline

Dr. Sara A. Wilcox, Superintendent

Tom Elfers, School Board Attorney

 

Members Absent

Susan Hershey –Chairman

Kristin Conrad, Student Representative (JBHS)

 

Staff Present

Dr. Frank Raffone, Jim Copeland, J. Lisle Bozeman, John Klatt, Ruth Pietruszewski, Darla Miloszewski, Rodger Osborne, Cathleen Brennan, Steve Rusnak , Darrell Miller

 

Public

 

Press                PBPost – Mike Bender                           Stuart News – Kelly Tyko

           

 

MCEA – No representation                   AFSCME – No representation

 

Call to order by the Chairman and Pledge of Allegiance to the Flag of the United States

 

1.          Open to the Public     

§         No representation

 

2.         Capital Budget Presentation

Steve Rusnak, MCSD Special Project/Capital Accountant, presented a power-point presentation on the 5-Year Capital Budget Plan. He created a spreadsheet showing the actual 2005-2006 budget and estimates for school years 06/07, 07/08, 08/09, and 09/10.  The analysis presented recurring revenues, such as impact fees, local millage, and PECO (Public Education Capital Outlay), nonrecurring revenues, such as FEMA and class size reduction, unreserved fund balance, and projects to address needs.  Steve reviewed a list of projects for fiscal year 2005 that were currently in progress.  He reported the encumbered funds and roll-forward balances by project name.  He calculated the following  roll-forward fund balance on the continuing capital projects:

 

 

                                                Roll-forward fund balance calculation

Gross Fund Balance

$44,006,744

Encumbrances

($16,350,236)

Projects roll forward

($26,622,412)

Net Fund Balance

$1,034,096

  

 

 

 

 

 

 

 

 

 

2.         Capital Budget Presentation (Con’t)

 

He gave an estimated fiscal year 2006 capital revenue projection.

 

                                    FY 2006 Estimated Capital Revenue Projections

Local 2-Mill (LCIF)

$33,719,980

Local (Impact fees)

$  1,436,433

State (PECO Maintenance)

$  1,140,092

State (PECO New Construction)

$     454,579

State (Classrooms for Kids)

$     347,236

Interest/Misc

$     858,300

Insurance – Frances

$  4,372,445

Insurance-Jeanne

$  4,666,379

Total

$46,995,644

 

 

The new revenue estimate came to $46,995,644 with the net fund balance as of 6/30/05 making the total available funds calculated for 2006 capital projects at $48,029,740.  He listed the projects to be funded in fiscal year 2006 with an estimated summary:         

 

§         Gross fund balance                    $44,006,744

§         New revenue                             $46,995,644

§         FY 2006 proposed budget          $89,607,177

§         Ending balance                          $  1,395,211

 

He outlined proposed projects for fiscal years 2007-2010.

 

Dr. Sara A. Wilcox felt that the projects should be evaluated and growth in Martin County should be appraised.  Space has been needed to accommodate class size reduction, but there was no elementary growth last year. Dr. Wilcox wanted to know what the impact of delaying the elementary school for one year would make.  She thought that delaying the elementary school would allow the District to bring other projects forward.  She suggested that the District monitor growth and then look at the needs. Lorie Shekailo asked what the cost would be for hardening school buildings.  She felt the School Board should continue their efforts to have hardening of the building costs reimbursed and to have the other public buildings used as hurricane shelters. Lorie received notification from FSBA, since she is the Legislative Liaison, that any legislative proposals are due by the 12th. She felt that delaying the elementary school project may be more in line with development, so that the infrastructure could be in place first.  Dr. Sara A. Wilcox agreed that it would be beneficial to wait and have the infrastructure in place before building the school.  She stated that the District needed to continue to make provisions to meet class size reductions.  Dr. Sara A. Wilcox reported that there was little growth last year, which was an anomaly, and more growth at the high school level.  She suggested that an evaluation be done after monitoring this year’s growth.  She stated that there seems to be a dip in growth every three years.  Dr. David Anderson agreed that the District needs to evaluate the capacity count, so that there is no undo moving and correct decisions are made.  Lorie Shekailo asked Rodger Osborne to prepare the costs of hardening buildings, so backup is available if the Board decides to submit a proposal to FSBA by August 12th.  Lorie suggested that other districts be contacted.  Dr. Sara A. Wilcox said that the District was working on setting up the annual meeting with the other districts, Palm Beach, Indian River, Okeechobee, and St Lucie County. This issue could be brought forward at the annual meeting.    

 

3.         Open to the Board

 

            Dr. Sara A. Wilcox

Said she is looking forward to our two new schools opening.  She has heard so many positive comments from the community on the schools.

 

 Lorie Shekailo

Reminded Board members that the Board meeting will begin at 6:00 p.m. tonight.

 

 

There being no further business to bring before the Board, the meeting was adjourned at 5:30 p.m.

 

_______________________________                    

VICE -CHAIR (Lorie Shekailo)                  

 

 

 

_______________________________

SECRETARY (Sara A. Wilcox, Ph.D.)