Regular School Board Meeting Minutes

Tuesday, June 21, 2005 – 7:00 p.m.

School Board Meeting Room

Stuart, FL  34994

 

Members Present

Susan Hershey – Chair

Lorie Shekailo-Vice- Chair

Dr. David Anderson

Laurie Gaylord

Nancy Kline

Dr. Sara A. Wilcox, Superintendent

Tom Elfers, School Board Attorney

 

Members Absent

Kristin Conrad, Student Representative (JBHS)

 

Staff Present

Mike Lindgren, Ken Cummings, Gail Olsen, Don Merritt, Ginger Featherstone, Nancy Marin, Helene Baxter, Stacey Chados, Dr. Joyce Homes, John Klatt, Darrell Miller, Darla Miloszewski, Deana Newson, Rodger Osborne, Julie Sessa, Marshall Skinner, Jane Buss, Mary Alice Stewart, J. Lisle Bozeman, Kit Weir, Ken Weir, Mark Cocco, Hank Salzler, Ruth Pietruszewski,  

 

Public

Shela Khanal, Marjorie Garland, Jodie Scruggs, Mary Sawyer, Morganti Group, Suffolk Construction, W.G. Mills, Inc., Keith Holman, Jim Auld, Gilbert Escudero, Marjorie Garland, Jodie Scruggs

 

Press                PBPost – Mike Bender               Stuart News – Kelly Tyko

 

MCEA – Jeanette Phillips, Diane Falvo                AFSCME – No Representation

 

Call to Order by the Chairman and Pledge of Allegiance to the Flag of the United States. 

 

1.          Adoption of the Agenda:*

            A.         Additions, Deletions or Amendments to the Agenda

Dr. Sara A. Wilcox requested to move Item 10-D, under Construction, to the end of the agenda, so that individuals not interested in the ranking would not have to sit through the interviews.  She called attention to Item 8-C-1 and Item 8-D-7 on the Consent Agenda. Item 8-C-1, NTI Agreement, had been amended.  Item 8-D-7, SCREMP Insurance Renewal, had been updated. Tom Elfers, School Board Attorney, described the amendments to the NTI contract. A privacy clause had reserved the right for NTI to amend that without the consent of the School Board for the life of the contract.  The School Board could not abdicate the responsibility to preserve the privacy and confidentiality rights of our students.  This clause was amended.  Tom Elfers explained the language in the NTI contract providing sponsorship, if the School Board agreed.  Dr. Sara A. Wilcox informed Board members that the SCREMP insurance renewal was updated and had been reduced from 20% to 15%. She also called the Board’s attention to the purchase orders for playground equipment at HSE and J.D. Parker Elementary schools.  She called attention to the correction made on the personnel recommendations.  Under supplements, Thomas Riley’s location was corrected to JBHS.

            B.         Approval of the Agenda

Laurie Gaylord moved approval of the modified agenda, Lorie Shekailo seconded, and the motion carried unanimously.

 

2.         Approval of the Minutes:*

Dr. David Anderson moved approval of the 6/7/05 Regular School Board meeting minutes, Nancy Kline seconded, and the motion carried unanimously.           

 

3.         Recognitions:*             None  

 

 

 

 

 

           

 

4.         Presentations:*

            A.         Storm Damage Update (COPY ATTACHED)

Julie Sessa presented a combined report between Risk Management, Maintenance, Facilities, Finance, Pirtle Construction, Weber and Tinnen, and ZHA., updating repairs and showing damage completions at school sites. Each school that had active plans for permanent repair from hurricane damaged areas was listed.   Insurance claims have been filed in the amount of $19,232,789 for property damage.  The School Board has received $12,901,822 in insurance proceeds to date for property damage.  FEMA recovery received to date is $1.46 million.  FEMA project worksheets completed total $6.9 million. Sue Hershey commended Julie Sessa and staff for staying on top of hurricane damages and related paperwork.  She stated that other districts had trouble getting reimbursements.

            B.         Facility Department Report on J.D. Parker Elementary, Hobe Sound            Elementary,

                        and Middle School AA Construction Schedule Status-            (COPY ATTACHED)

Jim Auld, Morganti Construction, told Board members that $16 million in work had been done at J.D. Parker in 9

months.  He included a schedule of the project in the presentation and thanked all for the teamwork on the project.

He expected the project to be done the third week of July.  Landscaping would be started in a couple of days.  He

stated it would be finished on schedule and on budget.  The date to move in the lower level of J.D. Parker was July

13th, and the date to move in the upper level was July 20th.  Pirtle Construction followed with a presentation on Hobe

Sound Elementary School and the Middle School AA.  He presented digital photos of the sites.  He showed an aerial

view of the Middle School AA.  He reported that construction on the new middle school had started in spite of

the rain.  The foundation had already been poured.   

 

5.         Open to the Public:*   No representation-Dr. Sara A. Wilcox took this opportunity to recognize staff on

                 the personnel recommendations.

 

  • Dr. Sara A. Wilcox recognized Shela Khanal as the new Coordinator of Reading.  She is coming to the District from Palm Beach County with a lot of experience.  She was a Content Literacy Specialist and adjunct professor at FAU.  She will be replacing Jane Buss, who is retiring.  Dr. Sara A. Wilcox praised Jane Buss for the wonderful job she has done.  She had opened Bessey Creek as the Principal there.  Jane then moved to the District and has been coordinating our Reading and Language Arts program.  Dr. Sara A. Wilcox announced that Stephen Layson would be the Coordinator of our Math program.  He is coming from Hidden Oaks Middle School, where he currently is teaching math, science, and the gifted program.  Dr. Sara A. Wilcox introduced Mike Lindgren.  He was the Athletic Director of MCHS and is becoming the Assistant Principal at Jensen Beach High School.  Dr. Wilcox gave an overview of his career and his wide array of leadership responsibilities. She introduced his wife also.  She mentioned that Mike is taking the on-line reading program for the reading endorsement.  The Superintendent commended Mike for taking the reading endorsement.  Dr. Sara A. Wilcox continued on to introduce the new Principal of FAW, Gail Olsen.  Gail has been the Assistant Principal of Jensen Beach Elementary, and then moved to be the Assistant Principal at FAW.  The Superintendent gave an overview of Gail’s career. Dr. Sara A. Wilcox said she was confident that Gail Olsen would do a great job, and stated that she had already heard how excited staff was about Gail’s new position.

 

  • Lorie Shekailo recognized and thanked Stacy Chados, the Internal Auditor.  She will be re-locating at the end of the year.  She wished Stacy good luck on the island.

 

  • Dr. Sara A. Wilcox thanked Stacy Chados and told her it was not too late to change her mind. Staff enjoyed working with Stacy.  She had done a really good job for the District.

 

  • Sue Hershey remarked how invaluable Stacy had been.  She then requested Dr. Sara A. Wilcox to set-up having the whole legislative delegation here to give them a tour and show them how the money has been spent.

 

6.         Removal of Items from the Consent Agenda:*

Dr. David Anderson moved approval of the Consent Agenda, Nancy Kline seconded, the motion failed because Sue Hershey had one item she wished to pull out, Item 8-C-2.

Sue Hershey removed Item 8-C-2 for discussion. 

 

7.         Approve Consent Agenda:*

Dr. David Anderson amended his motion to move approval of the modified Consent Agenda, removing Item 8-C-2, Nancy Kline seconded, and the motion carried unanimously.

 

8.         CONSENT AGENDA

            A.         04/05 FY Attendance Zones:*                         None

           

            B.         Requests:*

                        1.          Use of Facilities:* (COPY ATTACHED)

                        2.         Field Trips / Use of Buses / Vehicles:* (COPY ATTACHED)

 

 

 

8.         CONSENT AGENDA (Con’t)

            C.         New Agreements:*

                        1.          Approve Authorization to Enter into Contract with Notification

Technology Inc. – Connect Ed-(COPY ATTACHED)

2.             Approve Lease Agreement with Martin County for Port Salerno

      Elementary Cafeteria (COPY ATTACHED)

Sue Hershey told Board members that 4 years ago, when she first became a Board member, she felt it would be beneficial to have a community campus in Port Salerno.  She stated that we finally have the beginnings of a community campus.  It has been held up by numerous things.  This property will give the County the ability to serve senior meals, and to provide adult, teen, and children’s programs, and hold literacy classes.  She supported this move and thinks it is a great collaborative idea.

Dr. David Anderson moved approval of Item 8-C-2, Nancy Kline seconded, and the motion carried unanimously

 

            D.        Renewal Agreements:*           

            1.          Approve the Cooperative Non-Financial Agreement for Services

Between the School Board of Martin County and The C.O.R.E.

Program (COPY ATTACHED)

                        2.          Approve Internship Affiliation Agreement between the School Board of

Martin County and Nova Southeastern University(COPY ATTACHED)

                        3.          Approve Transportation Services Agreement with Martin County

Board of County Commissioners, Parks and Recreation Department-(COPY ATTACHED)

                        4.          Approve Sheriff of Martin County, Florida and the School Board of

Martin County, Florida (SRO) Agreement, School Resource Officers Program Contract for School Year July 1, 2005 – June 30, 2006(COPY ATTACHED)

                        5.          Approve 2005-2006 Collaborative between the School Board of Martin

County and the Area Agency on Aging Foster Grandparent Program(COPY ATTACHED)

6.         Approve Annual Service Contract Renewal form Maximus for the 2005-2006 School Year for Medicaid Services(COPY ATTACHED)

7.          Approve South Central Educational Risk Management Program (SCREMP) Insurance Renewal 05-06-(COPY ATTACHED)

 

            E.        New Grants:*

1.                   Approve “One-Time” Program Improvement Funds for Head Start for

$229,608(COPY ATTACHED)

 

            F.         Renewal Grants:*

1.          Approve Safe and Drug Free Schools Entitlement Grant for $85,688-(COPY ATTACHED)

2.                   Approve 21st Century Community Learning Center Grant Application

in the Amount of $356,000-3rd Year of 5 Year Grant-(COPY ATTACHED)

            3.         Approve Adult Education and Family Literacy-Senior Adult Learner

Grant for $50,000-(COPY ATTACHED)

                        4.          Approve the Consolidated Application for Selected Federal Programs

2005-2006 LEA Application in the Amount of $4,039,000-(COPY ATTACHED)

                        5.          Approve Adult Education and Family Literacy, English Literacy, and

Civics Education for $28,920-(COPY ATTACHED)

                        6.          Approve Adult Education and Family Literacy English Literacy and

Civics Education for $23,622(COPY ATTACHED)

7.         Approve Adult Education and Family Literacy Geographical for $91,588(COPY ATTACHED)

8.         Approve Adult Education and Family Literacy Comprehensive Family Literacy Services for $75,000(COPY ATTACHED)

                        9.       Approve Carl D. Perkins Secondary Vocational Programs Grant for 2005-06 for

                                 $141,004(COPY ATTACHED)

                       

G.        Personnel Items:*

1.          Schedule of Personnel Recommendations (COPY ATTACHED)

2.          Leaves Authorized by the Superintendent (COPY ATTACHED)

3.                   Approve Agreement on Sharing and Using Drug Test/Criminal Background Results with St. Lucie County-(COPY ATTACHED)

4.                   New Job Description – Executive Director of Exceptional Student Education and Student Services (COPY ATTACHED)

5.                   Revised Job Description – Director of Exceptional Student Education(COPY ATTACHED)

9.         Items Removed from the Agenda:*

 

10.        Construction:*

Dr. David Anderson moved approval of Item 10, excluding Item 10-D, which was moved to the end of the agenda, Laurie Gaylord seconded, and the motion carried unanimously

A.         Approve Purchase Order for Playground Equipment at Hobe Sound

Elementary- (COPY ATTACHED)

B.         Approve Purchase Order for Playground Equipment at J.D. Parker Elementary- (COPY ATTACHED)

C.         Approve Purchase Orders to Hennis Construction for Hurricane Related Repairs at Indiantown Adult Learning Center and Environmental Studies Center- (COPY ATTACHED)

D.        Approve Ranking of Construction Manager at Risk for Murray Middle School Phased Project, phase one (new cafeteria) (MOVED TO END OF AGENDA) (Back-up stored in Superintendent’s Office)

E.                 Approve 5-Year School Plant Survey (COPY ATTACHED)

F.                  Approve Contract with Sutter Roofing for Hurricane Roof Repairs at the Perkins Center- (COPY ATTACHED)

G.                 Approve Contract with Sutter Roofing for Hurricane Roof Repairs at Murray Middle School (COPY ATTACHED)

 

11.        Finance:*

Lorie Shekailo moved approval of Item 11, Laurie Gaylord seconded, and the motion carried unanimously

            A.         Approve Purchase Orders / Contracts (COPY ATTACHED)

            B.         Approve General Fund Budget Amendment #05-111-(COPY ATTACHED)

            C.         Approve Private Purpose Trust Fund Budget Amendment #05-8503-(COPY ATTACHED)

            D.        Approve Food Service Budget Amendment #05-4110 (COPY ATTACHED)

            E.        Approve Capital Fund Budget Amendment #05-311 (COPY ATTACHED)

            F.         Approve Monthly Financial Statements for May 2005 (COPY ATTACHED)

            G.        Approve Change to Seawind Elementary Petty Cash Custodian for Food

 Service to Lonny Giranlo-(COPY ATTACHED)

            H.        Approve Change to Felix A. Williams Elementary Petty Cash Custodian for

Food Service to Tina Jensen-(COPY ATTACHED)

            I.          Approve Change to Palm City Elementary Petty Cash Custodian for Food

                        Service to Michele Picone (COPY ATTACHED)

 

12.        Bid Recommendations:*

Lorie Shekailo moved approval of Item 12, Nancy Kline seconded, and the motion carried unanimously

            A.         Approval to Renew Piggyback-

1.          Carpet & Flooring Materials on FL State Contract # 360-240-00-1-(COPY ATTACHED)

 

13.        Approve Annual State Requirements for Educational Facilities (SREF) Inspections and Annual Fire Safety Inspections:* (COPY ATTACHED)

Dr. Sara A. Wilcox thanked Mark Cocco for his due diligence year after year.  She stated that this had been a real

priority for the District.  Plant Operators and Administrators participate in the inspections, so that if there are any

outstanding issues, they immediately do a request to get things taken care of.

Dr. David Anderson moved approval of Item 13, Lorie Shekailo seconded, and the motion carried unanimously.

 

14.        Approve Changes to the Student Progression Plan for the 2005/06 School Year:*- (COPY ATTACHED)

Hank Salzler brought a memo from him and MaryEllen Quinn-Lunny outlining the proposed changes to Board

members' attention.  He asked if there were any questions.  Board members had no questions.

Dr. David Anderson moved approval of Item 14, Nancy Kline seconded, and the motion carried unanimously.

 

15.        Rule Revisions:*

A.         Public Hearing on Chapters 2000 Program, 5000 Students and 8000 Operations- (COPY ATTACHED)

Sue Hershey asked if anyone would like to speak about these items.  Tom Elfers noted that he had spoken with all the Board members individually on these rules.  He requested that the record reflect that Board members had extensive discussions regarding safety and security , particularly in light of  view of the Jessica Lunsford Act.

Dr. David Anderson moved total approval of Item 15-A, Chapters 2000, 5000, and 8000, Laurie Gaylord seconded, and the motion carried unanimously

 

Laurie Gaylord made a motion to move to terminate all presently existing Board rules beginning 6Gx43-1.01 through 6Gx43-9.31 effective 11:59 p.m., June 30, 2005, with the exception of the provision in 6Gx43-1.09 pertaining to the allocation of five minutes for speakers from the public to address the Board and the provision in 6Gx43-2.02 pertaining to Board-Employee Communication, Nancy Kline seconded, and the motion carried unanimously

 

 

 

16.        Approve Agreement between the American Red Cross and the Martin County School Board for Use of School Facilities as Disaster Relief Shelters:* (COPY ATTACHED)

Sue Hershey asked Board members to look at attachment 1.  She pointed out that we are running cities in our shelters,

 so it is critical that we have infrastructure. She requested that Mary Sawyer, Martin County’s American Red Cross

 Executive Director come forth and address the issue.  Mary stated that during emergency time, which means

 usually less than 24 hours, the allocation of space is 20 sq. ft. per person.  Shelter space for long term shelter is 40 sq.

 ft. per person.  Sue Hershey stated that we need other shelters in addition to the schools.  Sue stated that it costs the

 District $800 a student station.  Mary said they can’t use other public buildings for hurricanes, because the other

 structures are not built as strong as the schools and are not suitable for storm shelter.  She also stated that the Red

Cross’s funding comes from the public.

Dr. David Anderson moved approval of Item 16, Lorie Shekailo seconded, and the motion carried unanimously

 

17.        Approve 2005-2006 Student Conduct and Discipline Code-Elementary:* (COPY ATTACHED)

Dr. David Anderson moved approval of Item 17, Laurie Gaylord seconded, and the motion carried unanimously

 

18.        Approve 2005-2006 Student Conduct and Discipline Code-Secondary:* (COPY ATTACHED)

Nancy Kline moved approval of Item 18, Lorie Shekailo seconded, and the motion carried unanimously

 

19.        Approve Comprehensive Guidance and Counseling Plan:* (COPY ATTACHED)

Dr. David Anderson moved approval of Item 19, Laurie Gaylord seconded, and the motion carried unanimously.

 

10.        Construction:* (Con’t)

D.        Approve Ranking of Construction Manager at Risk for Murray Middle School Phased Project, phase one (new cafeteria) (MOVED TO END OF AGENDA) (Back-up stored in Superintendent’s Office)

Sue Hershey recessed the meeting at 8:20 p.m., in order to have participants set up their presentations.

Sue Hershey reconvened the meeting at 8:34 p.m.

Sue Hershey explained the procedure to participants.  The time limit was set at 20 minutes, and Sue explained that

each Board member would rate them 1,2,3, or 4. 

Suffolk Construction Co, Inc., The Morganti Group., and W.G. Mills, Inc., each gave presentations.  There was a

question and answer period for Board members after each presentation.

Sue Hershey recessed the meeting at 10:00 p.m.

Sue Hershey reconvened the meeting at 10:10 p.m.

The presentations resumed.  The same format was followed.

Board members discussed and reflected on each presentation.  Tom Elfers, School Board Attorney, tallied the points.

Tom Elfers announced the ranking by the Board. Board members ranked the Construction Manager at Risk as

follows:

(1)                 The Morganti Group

(2)                 Suffolk Construction Co., Inc.

(3)                 W.G. Mills, Inc. 

                       

20.        Open to the Board:*   

·         Sue Hershey reminded Board members that the Interlocal meeting was at 1:30 p.m. on Monday at the Blake Library.

 

·         All other Board members passed.

 

 

There being no further business to bring before the Board, the meeting was adjourned at 11:01 p.m.

 

 

 

_______________________________                    

VICE-CHAIR (Lorie Shekailo)                     

 

 

 

_______________________________

SECRETARY (Sara A. Wilcox, Ph.D.)