Regular School Board Meeting Minutes
Tuesday, April 19, 2005 – 7:00 p.m.
Indiantown Middle School
Stuart, FL 34994
Members Present
Susan Hershey – Chair
Lorie Shekailo-Vice- Chair
Dr. David Anderson
Laurie Gaylord
Nancy Kline
Dr. Sara A. Wilcox, Superintendent
Tom Elfers, School Board Attorney
Katie Gillen, Student Representative (MCHS)
Members Absent
None
Staff Present
Debbie Henderson, Ray Parrish, Delores Calloway, John Klatt, Darla Miloszewski, Deana Newson, Leighton O’Connor, Rodger Osborne, J. Lisle Bozeman, Dr. Frank Raffone, Julie Sessa, Marshall Skinner, Mark Cocco, Cathleen Brennan, Gail Williams, Michael Dailey, James White, Hank Salzler, Ruth Pietruszewski
Public
Nikki van Vonno, Marty Hudson, Larry Stripling, John Pietruszewski, Kevin Powers
Press PBPost – Mike Bender Stuart News – Kelly Tyko
MCEA – Jeanette Phillips AFSCME –No Representation
Call to Order by the Chairman and Pledge of Allegiance to the Flag of the United States.
1. Adoption of the Agenda:*
A. Additions, Deletions or Amendments to the Agenda
Dr. Sara A. Wilcox called to everyone’s attention Items 10-F and 10-G, under Construction, which had been removed from the agenda. Sue Hershey requested to delete under Item 17-A, Rule Revisions, 6320.01 “Construction Contracting Bid Procedures.”
B. Approval of the Agenda
Dr. David Anderson moved approval of the modified agenda, Laurie Gaylord seconded, and the motion carried unanimously.
2. Approval of the Minutes:*
Laurie Gaylord moved approval of the 4/05/05 Regular School Board Meeting minutes, and the 4/5/05 Data Analysis Tool by Performance Matters Workshop, Lorie Shekailo seconded, and the motion carried unanimously.
3. Recognitions:*
A. Recognition: Treasure Coast Conference & Tournament Championship
Boy’s Basketball Winners –Indiantown Middle School
Debbie Henderson expressed her pride in the Indiantown Middle School’s boy’s basketball team. She was proud that the team made history for the first time winning both the conference and tournament, but she stated that “character counts.” Citizen and character count on the court. The team has not had any discipline referrals. The team is a reflection of values and hard work. One of the co-captains is the character counts winner for the eighth grade for the district. Their coach, James White, is a great role model. Debbie Henderson stated that she couldn’t be more pleased with Coach James White. She introduced the coach. Coach James White introduced the team and praised them for their efforts.
4. Presentations:*
A. Hurricane Recovery Update-(COPY ATTACHED)
Julie Sessa presented a storm damage update on hurricanes Frances and Jeanne using a power-point presentation. Insurance claims have been filed in the amount of $17,020,956 to date for property damage. The School Board has received $12,856,901 in insurance proceeds to date for property damage. Insurance claims for contents, miscellaneous, and extra expense are in progress. FEMA project worksheets completed total $4.9 million dollars. No
4. Presentations:* (Con’t)
A. Hurricane Recovery Update (Con’t) (COPY ATTACHED)
FEMA recovery has been received to date. An estimated 150 project worksheets are either in progress or in need of assignment. She showed photos of the actual sites and repairs.
B. Indiantown Planning-(COPY ATTACHED)
Marty Hudson, Planner Indiantown CRA Redevelopment, shared the community’s vision for Indiantown. Approximately fifty meetings have taken place to create and adopt the (CRA) Community Redevelopment Area Plan, zoning overlay, and design regulations. The CRA Plan is a thirty year master plan. The community’s will is being imposed on the development.
J.Lisle Bozeman followed Marty Hudson with a presentation on planning. She provided current Indiantown statistics on population, housing units, and student population. The total number of Indiantown students in Martin County School District programs is 1,606. Warfield Elementary has 611 students and Indiantown Middle School has 481 students. High school students total 514. 3,308 housing units (9 projects) are currently in county development review. The first two projects expect to begin construction in 2005. Using current student generation rates, expectations are 44.6 % to be elementary students, 24.2% to be middle school students, and 31.2% to be high school students. Estimated students from anticipated 21,521 new housing units total 5,380. Out of these students, 2,400 are expected to be elementary school age, 1,302 are expected to be middle school age, and 1,679 are expected to be high school age. Her presentation gave the following benchmarks for schools:
350 new housing units will bring Warfield Elementary school to 100% capacity
2,150 new housing units creates need for second elementary school
6,750 new housing units will bring second elementary school to 100% capacity
9,750 new housing units creates need for third elementary school
14,000 new housing units will bring third elementary school to 100% capacity
18,000 new housing units creates need for fourth elementary school
13,000 new housing units + existing housing units will create need for an additional middle school
16,500 new housing units + existing housing units will create need for a high school
Other anticipated facility needs include: bus maintenance facility, bus shelters, bus storage and distribution building, adult education facilities, expansion of current sites, and two new sites.
5. Open to the Public:*
● Diane Falvo, MCEA President, concurred that the people in Indiantown are very nice, and stated that it is a very pleasant community. She had spoken with Dr. Frank Raffone about the Performance Matters software. She stated that it will be a valuable tool and provide teachers with pertinent information. Her concern was who would be inputting student data. She then addressed the Board on Items 17-B-1 and 17-C-2, First Review and Approve Advertising Per APA on Section 1000 and Section 7000. She requested clarification on some of the language. The policies read, “School websites must be located on board affiliated servers.” She asked, “Is this policy related to teacher websites?” There are many teachers that have websites for teachers with links set-up for parents.
● Kevin Powers, Indiantown resident, said “bravo” for coming out here and being proactive. He applauded the School District and County for the planning and communication. He stated that residents are attracted to the area because of the quality education being provided by Martin County School District. He thanked them for their support and looks forward to Indiantown resident’s dream becoming a reality.
6. Removal of Items from the Consent Agenda:*
7. Approve Consent Agenda:*
Dr. David Anderson moved approval of the Consent Agenda, Lorie Shekailo seconded, and the motion carried unanimously.
8. CONSENT AGENDA
A. 04/05 FY Attendance Zones:* None
B. Requests:*
1. Use of Facilities:* (COPY ATTACHED)
2. Field Trips / Use of Buses / Vehicles:* (COPY ATTACHED)
C. New Agreements:*
1. Approve the Agreement between The School Board of Martin County
and Performance Matters, LLC (“PMI”) a Florida Limited Liability Company-(COPY ATTACHED)
D. Renewal Agreements:*
1.. Approve Transportation Services Agreement with Hobe Sound Child
Care Center-(COPY ATTACHED)
8. CONSENT AGENDA (Con’t)
E. New Grants:*
1. Approve 2005 Shelter Retrofit (Generators and Associated Wiring for
Shelters)-(COPY ATTACHED)
2. Approve Application for Grant Funding Through Law Enforcement
Terrorism Prevention Program- (COPY ATTACHED)
3. Approve Indiantown Community Trust Project for Head Start for
$15,567.00-(COPY ATTACHED)
F. Renewal Grants:* None
G. Disposal of Surplus Property:* None
H. Personnel Items:*
1. Schedule of Personnel Recommendations - (COPY ATTACHED)
2. 2005-2006 Instructional Reappointments-(COPY ATTACHED)
3. Leaves Authorized by the Superintendent
a. Professional Leave, Travel, and Per Diem- (COPY ATTACHED)
b. Professional Leave Only – (COPY ATTACHED)
9. Items Removed from the Agenda:*
10. Construction:*
Laurie Gaylord moved approval of Item 10, Dr. David Anderson seconded, and the motion carried unanimously.
A. Approve Bid from Ocean Gate Builders, Inc. and Contract with Ocean Gate
Builders, Inc. for Hurricane Repairs at Felix Williams Elementary, SeaWind Elementary, and Bessey Creek Elementary- (COPY ATTACHED)
B. Approve Final Pay Request and All Associated Change Orders to Catalfumo
Construction for Port Salerno Elementary Replacement School-(COPY ATTACHED)
C. Approve Contract with ZHA Incorporated for Owner’s Representative
Services for Hurricane Damage Corrections-(SEE CORRECTION TO THIS ITEM ON MAY 3, 2005 AGENDA , UNDER CONSTRUCTION, ITEM 10-G)
D. Approve Amendment to Schenkel Shultz, Inc. Contract to Provide
Additional Services for Jensen Beach High School.-(COPY ATTACHED)
E. Approve Pre-qualifications of Contractors for a One Year Period-(COPY ATTACHED)
F. Accept Transfer of Tres
Belle Property for New Middle School AA-Leighton
O’Connor (Exhibit to follow) (REMOVED
FROM THE AGENDA)
G. Approve the Shared
Access Easement Agreement between the School Board
and Palm Properties LLC for the
J.D. Parker Elementary Replacement
School- Leighton O’Connor (Exhibit to
follow)
H. Approve Contract with Sutter Roofing to Replace Roof on the Martin County
High School Gym- (COPY ATTACHED)
I. Approve Contract with Morrell Architectural Systems, Inc. to Replace the
Roof on the Community Adult Learning Center-(COPY ATTACHED)
J. Approve Purchase Order for Met Roofing, Inc. to Furnish and Install
Standing Seam Metal Roof System at Challenger Playground-(COPY ATTACHED)
K. Approve Amendment to Utility Easement on School Board Property
Along S.E. Dixie Highway (AIA) for Bell South Telecommunications, Inc. –(COPY ATTACHED)
L. Approve Low Bid and Contract to Property Solutions LLC for
Crystal Lake Elementary Roofing Repairs-(COPY ATTACHED)
11. Finance:*
Lorie Shekailo moved approval of Item 11, Nancy Kline seconded, and the motion carried unanimously.
A. Approve Purchase Orders / Contracts (COPY ATTACHED)
B. Approve Recommended Trim Timetable FY 05-06 - (COPY ATTACHED)
Darla Miloszewski told Board members she had planned the schedule, so that extra board meetings would not be needed. She explained that any changes in the schedule would require coordination with the other government agencies. Dr. Sara A. Wilcox reminded Board members that a quorum is required at these meetings. She requested Board members to inform Rose Taylor, her executive secretary, of their schedules to ensure a quorum.
C. Approve Monthly Financial Statements for March 2005- (COPY ATTACHED)
12. Bid Recommendations:*
Laurie Gaylord moved approval of Item 12, Lorie Shekailo seconded, and the motion carried unanimously.
A. Approval to Renew Piggyback Bid
1. State of Florida Contract # 425-001-01-1-Furniture: Office and Files-
(COPY ATTACHED)
12. Bid Recommendations:* (Con’t)
B. Approval to Award RFP
1. RFP # 5002-0-2005/JK for High School Driver’s Education Program
for SY 05/06- (COPY ATTACHED)
C. Approve Extension of Cooperative Bid
1. Cooperative Produce Bids for Martin, St. Lucie, and Indian River
School Districts MCSB Bid # 1002-0-2002/JK- (COPY ATTACHED)
13. Approve 2005 Summer Work Hours:*-(COPY ATTACHED)
Dr. David Anderson moved approval of Item 13, Laurie Gaylord seconded, and the motion carried unanimously.
14. Approve Strategic Plan 2003-2006-Year 2 Mid-Year Review:* (COPY ATTACHED)
Lorie Shekailo moved approval of Item 14, Laurie Gaylord seconded, and the motion carried unanimously.
Julie Sessa explained the system developed by staff to ensure continuous improvement and evaluation.
15. Approve 2005 Elementary and Secondary Summer School Packets:*-(COPY ATTACHED)
Dr. David Anderson moved approval of Item 15, Nancy Kline seconded, and the motion carried unanimously.
16. Approve Statewide Mutual Aid Agreement:*- (COPY ATTACHED)
Lorie Shekailo moved approval of Item 16, Laurie Gaylord seconded, and the motion carried unanimously.
17. Rule Revisions:*
A. Public Hearing on Section 6000 Finances. These Policies to take Effect July 1, 2005-
(COPY ATTACHED)
Tom Elfers, School Board of Martin County Board Attorney, pointed out to the Board that these policies were up for final adoption would take effect July 1, 2005 if approved. He stated that three policies had been pulled, which included: 6320.01 having to do with construction hard bids, 6330 having to do with construction manager at risk, and 6480 having to do with direct deposit.
Sue Hershey asked if anyone in the public would like to comment on the 6000 Finance section of the policies. Hearing no comments, she proceeded with Dr. David Anderson’s motion for approval.
Dr. David Anderson moved approval of Item 17-A, Laurie Gaylord seconded, and the motion carried unanimously.
B. First Review and Approve Advertising Per APA
1. Section 1000 Administration. These Policies to Take Effect July 1, 2005-
(COPY ATTACHED)
Tom Elfers offered to walk everyone through the policies. Sue Hershey asked if Board members or anyone had comments. She stated this was approval to advertise, and if anyone had questions they were to contact the Superintendent’s office.
Dr. David Anderson moved approval of Item 17-B-1, Lorie Shekailo seconded, and the motion carried unanimously.
C. First Review and Approve Advertising Per APA
1. Section 7000 Property. These Policies to Take Effect July 1, 2005-
(COPY ATTACHED)
Laurie Gaylord moved approval of Item 17-C-1, Dr. David Anderson seconded, and the motion carried unanimously.
18. Open to the Board:*
Dr. David Anderson
Was pleased to be back here in Indiantown. He got his start in teaching in 1964 in Indiantown. He will
always remember Indiantown. He commented, “This is my roots.” This community has always reflected what was good in people.
Nancy Kline
Volunteered at Warfield Elementary School and was impressed with the school. She attended, along with Dr.
David Anderson, Bessey Creek Elementary’s program for receiving their Character Counts award. She has
been working with the Martin County Education Foundation on the strategic plan. Bids for Kids is coming,
and she hopes everyone will attend.
Lorie Shekailo
Loved coming to Indiantown. She stated that district volunteers would be appreciated tomorrow night at
Indian Riverside Park at 6:30 p.m. The district volunteers of the year will be recognized. She attended the
recognition held in Orlando of our business partners and our student who won on the regional basis. She
was shadowed by a student in Martin County Youth Leadership Program. They toured Challenger, Spectrum, and the Instructional Center. She thanked all the volunteers and stated we could not achieve what we do with the students and the community without them. She participated in Career Day at Stuart Middle School. In the past she used to teach students how to fill out income tax forms. Now she talks to the children about being a School Board member. The children’s main question was what she could do to change the dress code. Registration for the Environmental Studies camp was Saturday, and they were lined up with
18. Open to the Board:* (Con’t)
Lorie Shekailo (Con’t)
participants. The line started at about 3AM. She is tickled pink about the new accounts receivable package that’s been worked on from the Business Improvement Team. She thanked Julie Sessa, Darla Miloszewski, and Dr. Frank Raffone. This is a great addition to our school system, finance department, and our accounting controls. She made everyone aware that April is Child Abuse Prevention month. She just attended her Hibiscus House Children’s Shelter board meeting.
Katie Gillen
Reported that students from all the high schools representing Martin County Youth Leadership hit the county
running today. From the businesses to the court house to the schools, they came to see and learn. Lorie
Shekailo and a student representative came to visit Spectrum High School. Ms. Becker took them for a tour
to find out what makes Spectrum “tick.” Spectrum was very proud to show off. Martin County High School
will be hosting Job Tap this Thursday from 6-8 p.m.. Seniors have Grad Bash at Islands of Adventure on
April 22nd. The Grim Reaper project was recognized by the Stuart News. The project kills students every 20
minutes throughout the day before Prom, due to an alcohol or drug related accident, reminding them to
make smart decisions on prom. Katie announced that she was Martin County High School’s Prom Queen
and Will Curry was crowned Prom King. The safe driving pledge was recognized again in the Stuart News,
and Florida Highway Patrol Capt. Miller called the school after being forwarded the pledge by Governor Jeb
Bush’s office. Drama at MCHS was performing “Cinderella.” She congratulated MCHS Student
Government for receiving a third peace award for Eagle Watch for environmental concerns, a gold on the
medallion project book and the”save-a-life” award, which was only given to four other schools in Florida.
This award meant we had projects that contributed to saving lives each month, such as blood drives, relief
funds, and raising money. SFHS drama will be hosting “Little Shop of Horrors.” She wished SFHS SPAM
good luck as they will be competing at the International championships in Atlanta, Georgia. She
congratulated JBHS Student Government for taking 1st place in School Service for their welcoming Pinewood
Elementary project and a gold on their medallion project book. She congratulated Peter Shekailo for being
recognized as the NCSA Student-Athlete of the month for April. She congratulated Kyle Conrad for being
selected for the All State soccer team. The SFHS Drama Club will be holding a murder mystery dinner on April 29th.
Laurie Gaylord
Attended the Indiantown Coalition dinner hosted by Davy Jones. She helped SFHS kick off their Disability
Awareness week. Scott Burrows was the motivational speaker, and she was moved by his story. She will
attend the Hobe Sound Town meeting on Thursday evening, since residents have requested an update on HobeSound Elementary. Pirtle will attend with Laurie.
Sue Hershey
Stated that she has been traveling. She was a delegate for the National School Board Association at their
conference in San Diego, California. The conference had terrific speakers. Tomorrow she will leave for the
SERV eastern region in Atlanta. She then goes to Tallahassee about the Class Size amendment changes.
FSBA Leadership will be joining her in Tallahassee. She announced that the Board was dividing up all the
graduations. Board members would love to attend them all, but that would be humanly impossible. She
recognized Bessey Creek for winning the Character Counts award. She encouraged everyone to meet Cathy
Brennan, the School District’s new Public Information Officer.
Dr. Sara A. Wilcox
Reminded Board members that Master Board training was coming up May 2nd and 3rd . She attended the
District’s volunteer recognition with Lorie Shekailo. She attended the recognition of our business partners,
where the state recognized John Hosang and Rick Creech. They were responsible for assisting in developing
the pre-engineering program at JBHS. She wanted to recognize Bob Stevenson for starting Job Tap and
for everything he does in the community. She wanted to recognize all the businesses that come to Job Tap
and the wonderful opportunities they provide for our high school students. It has grown over the years. Bob
Stevenson serves on the Youth Council for the Workforce Development Board and is the Chair. Dr.
Raffone told her that we can look forward to our 3rd and 12th grade FCAT scores on Friday. The Governor’s
bill on raising teacher’s salaries to $35,000 concerns her for the equity of the distribution of the dollars for
the teachers. She supports the Class Size Amendment remaining at the District average level. She supports
the salaries for teachers, but it has to be an equitable distribution, so that Martin County doesn’t get hurt.
She feels the only equitable distribution is through FTE. She talked with Representative Negron on this
issue. She heard that the union has devised an equitable proposal; however, she has not had the opportunity
to see the proposal.
There being no further business to bring before the Board, the meeting was adjourned at 9:03 p.m.
_______________________________
CHAIR (Sue Hershey)
_______________________________
SECRETARY (Sara A. Wilcox, Ph.D.)